Engagement process
From scoping call to signed findings letter
Every grant compliance financial audit follows a sequence your finance lead can schedule around reporting deadlines and funder visits.
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Scoping call
We review the award letter, approved budget, reporting calendar, and any prior findings. You leave with a draft fieldwork window and a list of documents to stage.
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Planning memo
We confirm sampling intensity, on-site versus remote testing, language of working papers, and the fee. A 30% deposit holds the dates.
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Document staging
Your team prepares ledgers, vouchers, contracts, payroll allocations, and bank proofs for the periods under review. We provide a checklist keyed to the grant’s cost categories.
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Fieldwork
Auditors test the sample, interview programme and finance staff on exceptions, and log questioned costs separately from observations. On-site days respect your archive security rules.
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Draft discussion
Management sees the draft findings before finalisation. Context that explains a variance can be added; unsupported costs remain questioned.
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Final letter
You receive the signed findings letter, sampling summary, and — when commissioned — a remediation outline. The remaining fee is due on delivery.
What you prepare before day one
- Signed grant agreement and amendments
- Approved budget and any reallocation approvals
- General ledger extracts for the award code
- Invoice packs and payment proofs for the sample periods
- Payroll allocation worksheets for staff charged to the grant
- Prior funder correspondence and management responses
If the archive is thin, start with a readiness review so fieldwork does not stall on missing folders.
Typical timelines
Readiness review: 1–2 weeks
Mid-grant sampling: 2–3 weeks including staging
Full compliance audit: 4–6 weeks depending on partners and cities
Close-out review: 3–4 weeks after final expenditure posts
Book the scoping callPrefer to see the audit offerings first?
Compare the flagship compliance audit with readiness, sampling, close-out, and remediation work.